Medical Records Storage Requirements

Start with a needs assessment.

Medical records storage requirements. Medical records and protected health information phi financial records like auditor s reports employee payroll records financial statements and general ledgers business records like articles of incorporation contracts and agreements and legal correspondence. No open shelves in a patient or research. Medical records privacy laws outline patients rights to secrecy of their medical information and the circumstances under which that information may or must be disclosed. Storage medical records and phi must be stored where there is controlled access we recommend that medical records and phi stored.

A needs assessment takes into account the current state of your records storage. We recommend that medical records and phi stored in hallways that are accessible by unauthorized individuals should be. While requirements vary state by state common records to retain include. Five steps to protecting paper medical records 1.

Choose a link from the list below for state specific laws on privacy of medical records including who may access medical records what conditions must be reported by. Records for adult patients must be maintained for a minimum of seven years from date of last patient encounter.